HomeRecruitment5 Methods a Versatile Applicant Monitoring System Powers Hiring Success

5 Methods a Versatile Applicant Monitoring System Powers Hiring Success

Keep in mind the Earlier than Instances? Not simply earlier than the pandemic, however earlier than the smartphone, earlier than streaming tv, and earlier than e-mail, relying in your age. Any grownup alive right this moment has lived via seismic shifts in know-how that create new behaviors. It’s additionally occurred in expertise acquisition.

An ATS price altering jobs for

Many SmartRecruiters workers have labored at firms that used the “earlier than” applicant monitoring techniques. Recruiting groups have been caught becoming their processes to the system’s necessities reasonably than utilizing probably the most environment friendly processes for hiring. There have been usually huge admin groups; any time somebody wished to make a change, they needed to increase a ticket and wait weeks and even months. Recruiting groups struggled with compliance as a result of the techniques couldn’t simply adapt to country-specific necessities. When a few of these recruiting professionals noticed how straightforward it was to make use of and configure SmartRecruiters, the sunshine bulbs went off, and so they got here to work for us.

The place usability meets flexibility

A current weblog mentioned what goes into making a usable ATS. Usability is the primary piece of the “After” instances. When a system is good to take a look at and simple to make use of, folks naturally wish to use it. However they won’t proceed to make use of even the prettiest system if it doesn’t do what they need. That’s the place flexibility is available in.

A versatile ATS addresses the issues talked about above. Flexibility means the system is straightforward to configure for a number of hiring workflows, a number of international locations and their compliance necessities, and a number of forms of customers. A versatile system additionally contains a number of templates for communications and provides. Lastly, a versatile system makes it straightforward to attach with different techniques, which we’ll cowl in a future submit on linked techniques. 

The foundational parts of flexibility consequence within the following advantages for enterprises massive and small.

  1. Decrease admin prices. With usable configuration screens, large-scale modifications could be made in minutes or hours reasonably than days or even weeks. With fewer folks wanted to keep up the system, prices go down. 
  2. Greater system adoption.  When the system suits the person customers’ workflows, they’re extra seemingly to make use of it. They solely see what they want, no more than they want, in order that they don’t get misplaced once they log in.
  3. Actionable reporting results in significant enhancements. Excessive system utilization permits the gathering of actionable information that groups can use to enhance the standard of rent and ship distinctive candidate experiences.
  4. Future-proof agility. The tempo of change isn’t prone to decelerate. 2020 confirmed us how enterprise practices can change in a single day, and 2023 confirmed us an explosion of AI instruments. Within the meantime, international locations are quickly evolving their compliance necessities, and corporations have at all times voluntarily modified inside reporting constructions and enterprise actions. Flexibility helps firms shift their processes because the market shifts.

1. Customizable fields

Establishing a recruiting operate at a big group is advanced. Job, org, and candidate fields are the important thing to flexibility and profitable configuration when an organization is hiring for quite a lot of roles in quite a lot of areas. By organising organizational, job, and candidate fields correctly–and having the ability to change them simply when wanted–organizations can configure customized workflows tailor-made to the wants of particular areas of the enterprise.

Customized workflows enable the crew to ship a constant expertise to candidates and get a view into how properly their hiring processes are working for a given location, job sort, division, and so on. This flexibility mixed with a extremely usable system makes it doable to view the correct reporting essential to troubleshoot and reply to market circumstances.

For instance, Frasers Group is a world retail and mental property group primarily based within the UK. Their properties embrace a number of the world’s most iconic manufacturers, together with Sports activities Direct, Home of Fraser, Frasers, FLANNELS, GAME, Jack Wills, Evans Cycles, USC, and Everlast. When Frasers configured SmartRecruiters, they wished to offer templated branded experiences for every model. Flexibility in configuring the org and job fields is the beginning of what makes it doable for Frasers to rent 25,000 candidates per yr throughout greater than 1,000 shops throughout its many manufacturers.

We discovered it fairly interesting that we may configure the system to swimsuit all of the totally different wants of what’s, in essence, a sprawling property: 22 international locations, 30,000 workers, and three,000 customers of the system. 

– Adam Reynolds, Head of Expertise, Frasers Group

2. Hiring workflow configuration

A single group can have many alternative position sorts with distinct hiring necessities. A hiring workflow for a seasonal retail affiliate is of course going to look totally different than one for a finance analyst. In SmartRecruiters, the administrator can simply go into the system and configure the steps from a drag-and-drop interface.

The hiring workflow covers steps throughout the following phases: new, in-review, interview, and provide. Inside every step, the administrator selects parts of the workflow that automate the supply of duties to hiring crew members and sends out communications to the candidate at pre-configured intervals.

Within the instance under, an admin opens the workflow for a retail affiliate position and begins organising the steps that transfer a candidate from “resume evaluation” to the “recruiter display.” The steps are primarily based on IFTTT (if this then that) performance to ship tailor-made, automated experiences.


The construction and consistency provided by customized hiring workflows can lead to higher high quality of rent and better candidate expertise scores. After PACCOR, a world packaging producer with 24 areas, configured SmartRecruters, they mentioned

The system creates transparency about how we consider candidates in a structured method. With SmartRecruiters, we have been in a position to create an excellent candidate expertise by analyzing each touchpoint within the candidate journey and figuring out the bottlenecks.

– Marcel Rütten, former Director of Expertise Acquisition & Employer Branding, PACCOR

3. Compliance

Few folks love to speak about compliance, however everybody has to take it into consideration. In right this moment’s world financial system, hiring groups should adapt practices to every nation’s necessities–or set their compliance requirements to the rules of the nation with the strictest necessities. 

From the World Compliance Administration device inside SmartRecruiters, customers can set information retention intervals and add privateness insurance policies. The system schedules the deletion of personally figuring out data (PII) when a candidate is rejected, withdrawn, or eliminated.

Applicant Tracking System Compliance Configuration

For world corporations, flexibility in compliance and workflow configuration is a should. For instance, Avery Denison, a world supplies science and digital identification options firm that employs roughly 36,000 workers in additional than 50 international locations, depends on the flexibleness of SmartRecruiters.

SmartRecruiters is our hiring platform for each enterprise and placement. Its versatile system permits us to steadiness the necessity for an environment friendly, world commonplace with the number of native processes and authorized necessities.

-Chassidy Rellinger, VP HR, Supplies Group NA & World HR Options, Avery Denison

4. Consumer entry

A number of data is on the market inside an ATS, and never everybody must see all of it. Flexibility in configuring the accessible data amongst totally different position sorts is paramount for profitable hiring. With versatile permission settings, recruiting groups can be certain that the appropriate folks have entry to the appropriate data, and that their permissions could be modified on the proper time. 

5. Template libraries

Efficiently hiring at scale requires many forms of templates: Job templates, communication templates, scorecard templates, and provide templates. Not solely should the templates be particular to the position and line of enterprise, however they might additionally fluctuate by nation and language–and mirror totally different compliance necessities. A versatile system makes it straightforward so as to add and edit templates. As well as, it may possibly streamline provide supply through the use of provide clauses that may be swapped out to configure provides on the fly.

Many recruiting groups are being requested to do extra with much less, but the human element of hiring continues to be paramount. With a usable, versatile applicant system in place, groups can rent extra effectively. Customizable hiring workflows, compliance options, simple permission setting, and template libraries are the important thing parts of a versatile system. With these options in place, recruiting groups can extra simply discover and choose the highest candidates who will construct your future group. After implementing SmartRecruiters, the previous system will disappear into reminiscence simply as rapidly because the fax machine. 

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