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Turning Down a Job Interview

Turning down a job interview must be accomplished in a cordial and well mannered method. We present you the right way to write a courteous e-mail to refuse an interview and supply invaluable tips about the right way to correctly decline an interview.

Illustration of laptop with letter reading "job interview" and red cross across words

When is popping down a job interview the suitable factor to do?

Throughout a job search it could appear counter-productive to reject a job interview however there are a variety of causes when declining an interview is the suitable option to make.

  • you’ve gotten performed thorough background analysis into the corporate and you discover that you’re not snug with their values and tradition
  • your organization analysis has raised severe questions concerning the firm’s monetary sustainability and it might be dangerous to just accept a job there
  • you’ve gotten reliably discovered that workers on the firm are sad
  • you’ve gotten discovered extra concerning the job alternative and notice that you’re a poor match with the place
  • the working circumstances equivalent to work shifts and hours are incompatible along with your private life or the pay is non negotiable and insufficient
  • you’ve gotten decided that the corporate’s location is an issue – it might be too lengthy a commute or not simply accessible for you
  • you’ve gotten decided that taking this job interview might put your present employment in danger
  • you’ve gotten been supplied a job that you simply really feel is healthier suited to you

5 high tips about turning down a job interview

1. Ensure of your determination to reject the interview

Ensure you are usually not leaping the gun and denying your self the chance of discovering out extra concerning the firm and job.  Be assured that your causes for turning down a job interview are legitimate. Take a while to think about the state of affairs earlier than you ship an e-mail to refuse the interview. Can your issues maybe be addressed throughout the job interview?

If you’re in any respect not sure of whether or not or to not interview for the job, relatively take the interview. If nothing else it’ll present a very good studying expertise and a possibility to apply your interviewing expertise.

2. Be well mannered

If you’re assured that turning down the interview is the suitable determination then preserve your communication well mannered {and professional}. Sustaining a optimistic relationship with the corporate is in your finest pursuits.

3. Be immediate

It’s well mannered {and professional} to show down the interview as quickly as you’re fairly certain about your determination. Be respectful of individuals’s time and priorities and let the corporate know as quickly as doable that you’re not accepting their invitation to an interview.  This additionally opens up alternatives for different job candidates.

4. Hold it quick, candy and easy

Write a concise and honest e-mail that articulates your remorse for any inconvenience your determination might trigger. You do not want to provide a selected motive for turning down a job interview and it’s higher to keep away from doing so.  Your motive might come throughout as crucial of the corporate or be perceived as devaluing the job alternative. Offering particulars can complicate what must be a simple course of.

5. Ship your e-mail to the suitable contact

Be sure that you tackle your e-mail to the first contact on the firm. This could possibly be HR, the recruiter or a supervisor. If a couple of particular person is concerned within the hiring course of ship separate emails to each.

Tips on how to reject an interview e-mail examples

The only strategy to flip down a job interview is by way of e-mail. By no means ship a textual content message as it will make you look unprofessional.

Instance 1 – E-mail to refuse an interview

Topic: Invitation to Interview for Job Title on Date

Pricey Mr Jones

Thanks for contemplating me for the place of Job Title and alluring me to an interview with Firm Identify. Nonetheless I remorse to tell you that I’m withdrawing my job software and should decline this chance.

I recognize your time and consideration.


Your Identify

E-mail and get in touch with quantity

Instance 2

Topic: Interview for Job Title – Your Identify

Pricey Mrs Smith

Thanks for inviting me to an interview for the Job Title place and the chance to be taught extra about Firm Identify. I recognize your time and consideration.

Nonetheless as a result of latest modifications in my circumstances I’m withdrawing my job software and I’m unable to just accept your invitation to an interview.

Thanks once more and I want your organization each success going ahead.

Finest Regards

Your Identify

E-mail and cellphone quantity

Instance 3

Topic:  Your Identify – Job Interview Invitation

Pricey Mr Henry

Thanks for contacting me concerning an interview for the Job Title alternative at Firm Identify. Whereas I drastically recognize your time and consideration, I’m not accessible for this place.

I apologize for any inconvenience this may increasingly trigger and thanks once more in your consideration.


Your Identify

E-mail and get in touch with quantity

If you don’t obtain a response to your e-mail it’s advisable to comply with up with a cellphone name to make sure your message was obtained.

What ought to I say in the event that they ask for a motive for turning down the interview?

If the corporate follows up your e-mail with a name to seek out out why you’re declining the interview, you’ll be able to reply with a normal assertion equivalent to:

“My circumstances have modified, making it mandatory to say no the interview presently”

“I recognize your time and consideration however I’ve re-focused my job search elsewhere”

“I’ve re-evaluated my profession choices and I’m withdrawing my job software at this level. I apologize for any inconvenience”

Most hiring managers won’t press you additional about your causes for turning down a job interview and can be grateful that you simply knowledgeable them promptly and politely of your determination.

Example of email turning down a job interview

Turning down a second interview

You’ve got gone by means of the primary spherical of interviews and you’ve got determined towards the corporate and the job.  You’ve got fastidiously thought-about all the knowledge you now have and have decided that this isn’t the suitable alternative for you.

As soon as you’re 100% certain that you simply wish to flip down a second interview it’s well mannered to take action promptly. E-mail is an applicable manner of contacting the corporate.

Instance E-mail – turning down a second interview

Topic: Your Identify – Second Job Interview for the Job Title Place

Pricey Ms Inexperienced

Thanks for inviting me to an extra interview for the Job Title place with Firm Identify. I’m grateful in your ongoing curiosity in my job software.

After cautious deliberation I’ve determined to withdraw my software and respectfully decline your invitation to a second interview.

I loved assembly you and I recognize your time and consideration. I want you and Firm Identify each success sooner or later.


Your Identify

E-mail and get in touch with quantity

Tips on how to settle for a primary interview invitation

Your e-mail reply to an interview invitation must be well mannered, immediate and gracious. Wonderful examples of a response to an interview schedule e-mail

Tips on how to settle for a second interview request

If you’re invited again for a second interview and wish to attend, reply with a well mannered {and professional} e-mail to formally settle for.

Second Interview Acceptance E-mail Pattern

Tips on how to cancel an interview e-mail

In case you have accepted a job provide with one other firm it’s well mannered {and professional} to promptly cancel any forthcoming  job interviews that you’ve got scheduled.

Discover out the right way to cancel an interview by way of e-mail when you have already accepted the interview.

Tips on how to reschedule an interview

Generally you simply can not make an organized interview and you’ll want to reschedule it. There are some legitimate causes for this occurring that are fairly acceptable.

Discover out the right way to reschedule an interview.

Acknowledge, Settle for or Decline the Job Provide

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